MOA-Memorandum of association


Department of Civil Engineering, Indian Institute of Science, Bangalore, 560012, INDIA

The aims and objectives for which Indian Geotechnical Society Bangalore Chapter, earlier known as Karnataka Geotechnical Centre is established are as under:
1.2  To promote co-operation among the Engineers and Scientists for the advancement and dissemination of knowledge in the field of Geotechnical Engineering and related disciplines.
1.2 The Chapter will accomplish its aim by making a concerted effort to educate the Indian Public particularly Karnataka State, about the significance and importance of Geotechnical Engineering and by arranging to render unbiased advice on problems of Geotechnical Engineering.
1.3 All the incomes, earnings, movable or immovable properties of the Chapter shall be solely utilized and applied towards the promotion of its aim and objectives only as set forth in the Memorandum of Association and no profit on thereof shall be paid or transferred directly or indirectly by way of dividends, bonus, profits or in any manner whatsoever, to present or past members of the society or to any person claiming through any one or more of the present or past members. No member of the society shall have any personal claim on any movable or immovable properties of the Chapter or make any profits, whatsoever, by virtue of this membership.
1.4 To keep the parent body (Indian Geotechnical Society, New Delhi) informed of activities and problems of interest in Karnataka region
1.5 Holding talks, seminars, field trips, etc. of interest to local members.
1.6 To act as host to or assist the parent body when it holds its meetings, symposia, etc. in Karnataka.

The name of the Society shall be The “INDIAN GEOTECHNICAL SOCIETY BANGALORE CHAPTER” and shall hereinafter be referred to as IGS Bangalore Chapter or the Chapter.
2.2.1 The Membership of IGS Bangalore Chapter is open to individuals, connected with or interested in the area of Geotechnical Engineering and related fields and Institutes/Industries related to Geotechnical Engineering.
2.2.2 IGS Bangalore Chapter shall have membership categories as under: Life membership for individuals Student membership Institutional membership

3.1 Individual Life Membership: The Individual life membership of IGS Bangalore Chapter is open to individuals engaged in activities consistent with the aim of the Chapter. The minimum qualifications for individual membership shall be one of the following:
3.1.1 Degree in Engineering or Equivalent.
3.1.2 Diploma in Engineering with at least three years of certified experience in Geotechnical Engineering and/or other related fields
3.1.3 A Master’s degree in Science or equivalent with two years of experience in in Geotechnical Engineering and/or other related fields
3.2 Student Membership: Student membership of IGS Bangalore Chapter is open to all undergraduate and graduate students of Karnataka with Civil Engineering/Geotechnical Engineering as their major subjects.
3.3 Institutional Membership: The Institutional membership is open to all Institutions connected with teaching, research and development work, design, consultancy and/or construction work in the fields consistent with the Aim of the IGS Bangalore Chapter.
3.4. Application for Membership: Application for Membership of IGS Bangalore Chapter shall be made to the Secretary of IGS Bangalore Chapter. These applications are normally approved by the Secretary and will be reported in the meeting of the executive committee of IGS Bangalore Chapter. In the event of any discrepancy, it may be placed in the Executive Committee.

4.1. All life members of Indian Geotechnical Society, living in Karnataka region are enrolled free as members of IGS Bangalore Chapter.
4.2. For all other individuals, the fee shall be one-time payment of Rs.500/- or any amount fixed by the general body, from time to time.
4.3 Students are enrolled free.
4.4 Institutional membership fee shall be one-time payment of Rs.10000/- or any amount fixed by the general body, from time to time.

5.1. All members are entitled to participate in the meeting / symposia / conferences / seminars of IGS Bangalore Chapter and receive publications of the Chapter as decided by the Executive committee from time to time.
5.2. The members shall also be entitled to receive those priced publications of the Chapter that are approved by the Executive Committee at concessional rates.

Executive Committee, its formulation and functions:
6.1. An Executive Committee shall look after the management of IGS Bangalore Chapter consisting of the following:
(i) Chairman of the Chapter (Chairman)
(ii) The immediate Past-Chairman (Member)
(iii) Secretary of the Chapter
(iv) Treasurer of the Chapter
(v) Members elected from the individual members totaling a maximum of eleven (Members).
(vi) Two elected members from the Institutional Members (Members).
(vi) Co-opted members – maximum 5 Nos. These co-opted members are nominated by the Executive Committee and have no voting right.

7.1. Members of IGS Bangalore Chapter shall elect the Chairman, Secretary, Treasurer and the members of the Executive Committee from amongst themselves.

8.1. The following procedure will be adopted for the election of Chairman, Secretary, Treasurer and other Members
of the Executive Committee.
8.1.1The Secretary of IGS Bangalore Chapter (Returning Officer) shall address all the individual Members calling for nominations for election of Chairman, Secretary, Treasurer and Members of Executive Committee and a notice period of 10 days shall be given for receipt of nominations.
8.1.2 Nominations received from the Members of IGS Bangalore Chapter shall be circulated to all the members for election of Chairman, Secretary, Treasurer and other Executive Committee members.
8.1.3 Voting will be done during the General Body Meeting and the results will be announced on the same day.

The elected members of the Executive Committee will assume the office after the General Body Meeting. The term of the Office of Executive Committee shall be for a period of two years, commencing from the day they assume the office.

The quorum for the Executive Committee Meeting shall be 1/3rd of the members of the elected members. In case there is no quorum the meeting shall be adjourned and re-convened within half an hour. No quorum then shall be necessary for such reconvened Executive Committee Meeting.

a) Any casual vacancy, arising in the Executive Committee, shall be filled by nomination by the Executive Committee members and such nominated members, will hold office till the next General Body Meeting.
b) If any Executive Committee Member is continuously absent for more than three meetings without written intimation then he automatically ceases to be a member of Executive Committee.

The Executive Committee shall have all the powers in the direction, management promotion of aims and objectives of IGS Bangalore Chapter. All matters, which are of basic nature, shall be decided by the General Body.

13.1. Chairman – Functions and Appointment
13.1.1 In the event of the resignation or death of the Chairman, a new Chairman shall be nominated by the Executive Committee for the remaining term of the office.
13.1.2 If the Chairman is unable to attend a particular Executive Committee meeting, the Executive Committee members present may elect from among themselves, by a simple majority, the member who should preside over the meeting.
13.1.3 The prime duty of the Chairman shall be to foster the aims and objectives of IGS Bangalore Chapter in the region. The Chairman shall preside over the Executive Committee meetings and the General Body Meetings. He/she may, in consultation with the Secretary, take decisions involving matters, which are of immediate nature consistent with the aims of the Chapter and report at the next Executive Committee Meeting.
13.2. Secretary – Functions
13.2.1 The Secretary of IGS Bangalore Chapter shall be responsible, under the general direction of the Chairman, to expand the frontiers of activities of the Chapter. The Secretary shall have the powers to sanction expenditure up to Rs.1000/- on-behalf of KGC within the framework of the approved budget. The Secretary shall also be responsible for publications of news bulletin and other publications.
13.2.2 The Secretary shall prepare and issue agenda and minutes of the Executive Committee and the Annual General Body Meetings, correspond with members correspond with the Indian Geotechnical Society, New Delhi.
13.2.3 The secretary shall convene meetings of the Chapter.
13.2.3 The secretary shall organize the activities of the Chapter.
13.3 Treasurer – Functions
a) The treasurer shall maintain receipts and payments account.
b) He/she shall operate the funds of the Chapter.
c) He/she shall take steps to raise funds for the Chapter in a manner decided by the Executive Committee.
g) He/she shall, on behalf of the Chapter, receive gifts and donations from the parent body or any other organization.

14.1. Definition:The General Body shall consist of all members who have not specifically been disqualified by the Executive Committee.
14.2. Powers of General Body
14.2.1 Supreme Authority of IGS Bangalore Chapter shall be vested in the General Body.
14.2.2 The General Body shall have, among other things, the powers to elect members of the Executive Committee.
14.3 Meeting of the General Body
14.3.1 The Executive committee shall arrange General Body meetings periodically, at least once during the term and minimum of notice given shall be clear 21 days for the purpose.
14.3.2 The quorum for General Body Meeting shall be two times of the total Executive Committee members.
14.3.3 In case of lack of quorum, the General Body shall be adjourned and reconvened after one hour when quorum shall not be necessary.

Amendment to the constitution, if any has to be approved by two third of the members present in the General Body. The draft amendment has to be sent to the members one month in advance.
The Executive Committee may appoint from time to time among its members such sub-committees as they deem necessary or expedient with powers to co-opt both members and non-members and may delegate such of the powers and duties of the Executive Committee as the Executive Committee may determine. Such sub-committees shall not have any power to transact business other than that expressly authorized by the Executive Committee. Such a sub-committee shall have a convener. The Chairman and Secretary as designated by the Executive Committee shall be ex-officio members of such sub-committees.

16.1. IGS Bangalore Chapter shall raise funds for pursuing its aims and objectives through:
16.1.1 Subscription from the members
16.1.2 Conducting seminars and conferences
16.1.3 Grants-in-aid from Government and other institution members
16.1.4 Advertisements
16.1.5 Any other source approved by the Executive Committee
16.1.6 Sale of publications
16.2. IGS Bangalore Chapter shall maintain a deposit account in any scheduled bank into which, subscriptions etc. collected shall be deposited. The said account shall be operated upon jointly by such persons as may be authorized by the Governing Body from time to time.

17.1. The Executive Committee is empowered to invest any of the funds of IGS Bangalore Chapter in Government securities or fixed deposits with any scheduled bank.
17.2. Withdrawals from the invested funds shall be made only with the approval of the Executive Committee to the extent of 25% per year of the funds so invested except where these are specifically required for the purpose of procuring fixed assets. This limit shall not apply if the funds are required for the purpose of investment in fixed assets.
17.3. Withdrawals of money may also be made with the approval of Executive Committee to utilize as seed money to conduct seminar. The amount may be paid to the convener on written request.

18.1. IGS Bangalore Chapter shall cause to maintain such books of accounts and other books in relation to its accounts in such form and in such manner as may in consultation with Auditors of the Chapter may prescribe.
18.2. The budget for each year shall be prepared by the Secretary in consultation with the Chairman and placed before the Executive Committee for its consideration and approval. Expenditure on any item not specified in the budget may be incurred by the Secretary subject to ratification by Executive Committee at its next meeting.
18.3. Financial year of the Chapter shall start from 1st of April each year and end on 31st March each year.
18.4. The accounts of the Chapter shall be audited by a Chartered Accountant every year and presented to the Executive Committee and General Body Meeting. Chartered Accountant shall be appointed by the Executive Committee and fee for the Auditor will be approved by the Executive Committee.

19.1. IGS Bangalore Chapter will issue Annual Report, which shall include the audited statement of accounts of the previous year, and the Secretary’s report.

19.2. IGS Bangalore Chapter may publish a periodical Newsletter for disseminating the news from India and abroad to the members. The Executive Committee will nominate the editor for the newsletter.

20.1. IGS Bangalore Chapter will arrange for adequate representation from the chapter at the meetings of the National Society. AC-2-tier return fare will be borne by the chapter subject to a maximum of Rs.5,000/- . The Executive Committee may nominate Chairman, Secretary or any member of Executive Committee to represent the local chapter. On return, the member nominated by the committee shall submit a comprehensive report on the activities and important decisions taken at the IGS Bangalore Chapter, which will be, on approval of the committee published in the newsletter.

The executive committee is vested with the power of amending or modifying any rules or bye-laws depending on the need. The amendments will be reported to the General Body.